How to Use Google Data Studio and Take Your Analytics to the Next Level

Last Updated on March 7, 2023 by 3 Comments

How to Use Google Data Studio and Take Your Analytics to the Next Level
Blog / Marketing / How to Use Google Data Studio and Take Your Analytics to the Next Level

Tracking data in Google Analytics and other platforms can be a smart way to gather information on how to grow your website and your brand. Unfortunately, sifting through the data provided by most of these tools can be time-consuming and confusing.

To solve this problem, site owners and marketers can use Google Data Studio. In this post, we’ll introduce you to this handy solution and show you how to put it to work to visualize, organize, and draw conclusions from your data.

Let’s dive right in!

An Introduction to Google Data Studio

At its core, Google Data Studio is a platform for generating custom data reports. It enables you to import data from a variety of sources, then visualize it in different types of charts, graphs, and tables. This makes it easier to read and understand data to make informed decisions about your website and marketing campaigns.

For those who already keep track of their site’s Google Analytics and other metrics, this may seem like nothing new. However, Google Data Studio enables you to get a deeper and broader look at the data you may already be using. You can integrate information from multiple sources for more complete data reports, including:

  • Google, Facebook, and Instagram Ads.
  • Facebook and Instagram Insights.
  • YouTube Analytics.
  • Amazon Sponsored Products.
  • Email marketing platforms such as Constant Contact and MailChimp.
  • MySQL databases.
  • Google Sheets.

Using data from one or multiple sources, you can generate attractive and readable reports using a familiar Google-designed interface:

An example of a data report created using Google Data Studio.

Once you’ve created your report, you can easily share it with clients to demonstrate how your efforts have helped their brand. You can add your own branding to the reports as well. All in all, it’s a highly useful tool for both internal data analysis and communicating with clients.

How to Use Google Data Studio to Take Your Analytics to the Next Level (In 3 Steps)

If you’re already familiar with the Google interface from using Google Sheets or other related tools, you should be able to pick up Data Studio fairly quickly. Even if you’re new to the Google suite, crafting custom reports requires just three simple steps.

Step 1: Import Your Data from All Relevant Sources

Before you can start creating charts and reports, you’ll need to connect your Google Data Studio account to your data sources. After you’ve logged in, navigate to the Data Sources tab in the sidebar on the left.

Since this is likely your first time using Data Studio, this area will probably be empty. To add your first data source, click on the blue plus (+) icon in the bottom right-hand corner:

Adding a new data source in Google Data Studio.

There are 18 native Google Data Studio connectors you can use to add data sources to your account. You’ll also see more than 100 additional connecters created by third parties, some of which require purchase:

The data source options in Google Data Studio.

You can easily connect to any sources you wish to use by selecting the corresponding tile. Next, click on the blue Authorize button, then the Connect button in the top right-hand corner:

The authorize and connect buttons for a new data source in Google Data Studio.

Repeat the process for each data source you plan to incorporate in your reports. You can name each source to help you easily organize and locate them later.

Step 2: Create Reports to Visualize and Organize Data

Once all your data sources are connected, you can begin creating charts and custom reports. Click on the Reports tab, then navigate to the Start a new report section at the top of the screen. Here, you can either start from scratch with a blank report, or choose from a variety of templates:

The new report templates in Google Data Studio.

You’ll then be taken the report editor. The first thing you’ll need to do here is select which data source you’ll use to create your report. The sources you connected in the first step will be listed in the right-hand sidebar. Click on the one you need and hit the Add to Report button:

Adding a data source to a new report in Google Data Studio.

If you want to use multiple data sources, you’ll need to utilize the data blending function by navigating to Resource > Manage blended data in the toolbar:

The data blending function in Google Data Studio.

With your sources added to the report, you can now start creating charts. Click on the Add a chart drop-down in the toolbar and select the option that best suits the data you want to visualize:

The chart templates in Google Data Studio.

After you’ve added the chart to your report, you can customize it using the options in sidebar to the right. The editor also includes drag-and-drop functionality, so you can organize your charts in your report however you wish:

The chart customization options in Google Data Studio.

You can further customize your report using the Layout and Theme settings. They’re available in a sidebar that will appear to the right of the editor if you click on Layout and theme… in the toolbar.

Another appealing feature of Google Data Studio is that your reports will update automatically as your data sources update. So, once you create a report to display a certain set of information, you won’t have to continually create new ones as the data changes. Simply make sure your data sources stay current.

Step 3: Draw Conclusions and Share Results With Clients

Once the relevant data is displayed in neat charts and graphs, you can start assessing it to find significant patterns and trends. How you draw your conclusions and what you do with them will depend on the data you choose to track and organize in Google Data Studio. A few potential points of interest might include:

If you need to share your reports with others, you have multiple options for doing so. At the top of the right-hand side of the screen, you’ll see several icons. The arrow enables you to download a copy of your report. By clicking on the clock icon, you can schedule the report to be sent via email.

The link icon will open Google’s link sharing settings, and the person icon enables you to share the report with specific individuals:

The sharing options in Google Data Studio.

The link sharing option is particularly useful, as your clients will be able to monitor changes in the data as your reports update automatically. However, you can limit their access to ‘view-only’ to prevent them from making changes or accidentally deleting charts.


There are many platforms available for tracking data related to your target audience. However, most of them have little on offer to enable you to visualize your data. Plus, switching from one platform to another makes it more difficult and time-consuming to draw conclusions or create client reports.

In this post, we’ve explained how to easily generate custom reports using data from a variety of sources in Google Data Studio:

  1. Import your data from all relevant sources.
  2. Create reports to visualize and organize data.
  3. Draw conclusions and share results with clients.

Do you have questions about Google Data Studio? Let us know in the comments section below!

Article Thumbnail Image fatmawati achmad zaenuri /

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  1. GDS is a great tool which helps a lot ….nice article by you sir

  2. GDS is a fantastic tool. Just had a go on it and for sure this will save me some precious time trying to create custom reports from all Google assets.

    • That’s great to hear Rahul, thanks for letting us know! 🙂

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