Whether you’re new to the business or an experienced pro, your main objective as a WordPress website developer is to deliver a perfectly functioning site on time, every time.
In order to do this, it’s essential to effectively manage expectations ahead of time with prospective clients. You want to be crystal clear on what they expect (and what you can actually deliver) well before signing any contracts or actually starting work.
With the above in mind, we’ve put together five crucial questions to ask prospective clients when you’re discussing a potential WordPress project. Knowing the answers to these five questions will help you land the job, develop the best site possible for your client, and – last, but very definitely not least – get paid.
Get these questions in early and you’re on the way to a successful project and future referrals from happy clients. So, without further ado, let’s dive in!
1. What is Your Site’s Purpose?
No matter how vaguely it might be articulated at times, your prospective client has a purpose in mind for his site. Depending on what this purpose is, the site will be looking to attract potentially vastly different types of audiences so you need a clear idea of this up front.
For example, if the client is looking for an extremely intricate design, but his audience is novice web users who are not very computer or internet savvy, visitors may have difficulty engaging fully with the content.
There’s no need to get fancy in terms of methodology with this question. Put it to your prospective client straight – what is the primary purpose of this website?
Be prepared to thrash this out little. You’d be amazed at how many people – even those with existing websites! – have never actually sat down and really thought this question through. If you’re dealing with a slightly larger organization, make sure this question is answered by different stakeholders. Not every department will have the same overall goals.
It’s well worth taking some time to really explore this question up front. Getting a clear picture doesn’t just increase the chances of future client satisfaction, it can also substantially reduce your own workload. With WordPress in particular, it’s all too easy to end up throwing the kitchen sink at a problem in terms of plugins and custom development. When everyone is on the same page in terms of goals from the outset, that’s a lot less likely to happen.
Question 2: What Do You Want Site Visitors to Do?
Once you’re clear on what the overall purpose of the site is, the next question is what users should be doing on the site to reach that goal. This is where site goals and conversions come into play.
Your client may be primarily looking to connect with prospects, or they may be looking to sell direct. Perhaps the site is simply part of an overall branding strategy without hard conversion targets that have to be hit.
Being clear on the big picture allows you to start getting very specific with the client early by simply asking – what do you want site visitors to do?
For example, let’s say the overall purpose was defined as driving more leads and prospects. When you press further by asking what visitors to the site should be doing, two obvious priorities emerge: newsletter signups and lead magnet downloads. Straightaway, you should be able to put some simple but powerful options in front of your client.
Depending on the overall complexity of requirements, you might talk them through options for integrating Contact Form 7 or Gravity Forms. You’ll want to get obvious follow-up questions like “do you have any current content prepared for lead magnets?” out of the way here to avoid chasing your own tail down the line.
Discussion of newsletter possibilities will naturally lead into discussing options such as MailChimp plugins, your client’s current newsletter solution and whether bespoke options are needed.
The key purpose of this question is that rather than essentially hitting and hoping in terms of eventual solutions, you can clearly discuss options before a line of code has been committed and get general sign-off on approach.
You can also get a clear idea of what sort of tracking and analysis will be required in terms of conversions and goals here. Depending on your overall role in the project, you might not be in charge of implementing that particular part but it’s good to clear up expectations early.
We mentioned the prospect of bespoke development a few paragraphs ago and that leads us naturally into question number three – the one very few people relish asking.
Question 3: What Is Your Budget?
Every web developer knows all too well that what a client wants and what a client can afford are two very different animals. Negotiation is always necessary to find a sweet spot for both you and the client and it’s not a subject you should approach with trepidation.
At the end of the day, you can only work with what’s actually there so bringing this up early in as clear a manner as possible is in everybody’s best long-term interests. Negotiation is a complex area, and slightly outside the scope of this particular article, but we’ve covered the subject in depth before here on the Elegant Themes blog if you’re looking for practical tips.
Some clients will have genuinely no idea what their budget is and will instead just want flat prices on a variety of options to choose from. Make sure you have all of your design, development, and SEO prices figured out ahead of time so you can confidently inform your client on your basic prices for particular services, without potentially committing yourself to unsupportable costs.
If you’re new to web development and still not really sure what to charge in general, make sure you check out our A General Pricing Guide for WordPress Websites article.
One point is worth stressing here, asking what the budget is can be a little intimidating the first few times you do it, but it reliably clears up one potential issue – whether you’re dealing with a possibly problematic client or not. Nothing raised red flags more reliably than a straightforward conversation about pricing.
The type of clients you’re after will have no problem discussing budget as they will be looking at the project in terms of overall value to their business, rather than trying to nickel and dime developers on every last detail.
Question 4: Are You Already Familiar with WordPress?
This question is important for a number of reasons. Firstly, you want to see what level of expertise you should be conducting the general conversation with in mind. If the site owner has no experience at all with WordPress, there may well be someone else in the organization who does. That’s the sort of thing it’s good to know in advance.
Secondly, it helps you factor potential training costs and general hand-holding into the overall budget for the project. If the client is new to WordPress but wants to maintain the site himself, you will need to allow for some training and general onboarding.
Resources like Lynda.com and WP101 (which you can actually choose to integrate with your site) are great for recommending to clients, but you can’t simply tell them to work it all out for themselves. Some sort of project wrap-up is essential.
The third reason for asking this question is a slightly precautionary one. One of the classic signs of potentially problematic clients is that they are convinced they can do your job better than you. A quick enquiry as to their previous level of experience with the platform will often uncover possible future communication issues nice and early.
Question 5: What Three Sites Are Closest to Your Vision?
All of our questions so far are important, but number five is one of the most helpful when you’re actually sitting down and trying to hammer out implementation details.
With the best will in the world, it’s very difficult for people to end up with a shared project vision unless they’re referring to real examples along the way. Clients will do their best to try and explain what they’re after, but it won’t always translate into the same picture for you.
The best way to get a firm grasp on the client’s particular requirements and design tastes is to ask them for links to three sites that best match what they’re trying to achieve.
Get specific here and ask them to explain why they chose each one. Was it the overall structure of the site? A particular set of colors and fonts? The way video was integrated throughout? A particular checkout experience? The more information you can extract using this question, the better.
Following on from that idea, it’s often sensible to also ask for a list of your client’s three least favorite sites while you’re at it. Everyone’s tastes are different and doing this can help you avoid unnecessarily choosing easily avoidable options that won’t be to the client’s liking.
Successful web projects are ultimately about problem solving and communication – particularly with a tool as flexible as WordPress operating behind the scenes.
Asking the right questions at the outset goes a long way towards making sure everybody will be happy the whole way through the job. Let’s recap the ones you should be putting to your clients:
- What is the site’s purpose?
- What do you want site visitors to do?
- What’s your budget?
- Are you already familiar with WordPress?
- What three sites are closest to your vision?
Once you’ve gotten the answers to these questions clarified, you’re in great shape to knock it out of the park in terms of delivery. You might even find yourself using one of our premium themes to really seal the deal!
We’d love to hear from you. What are the crucial questions you pose to your clients? Let us know in the comments!
Thumbnail image via jehsomwang / shutterstock.com
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Thank you for your adviced on this blog I love it, But every time my customer need only the first page after search on Google and They don’t know the wordpress is..
Great sum up of important questions!
Especially 1,2 and 5.
In my experience 3 is a topic most often opened by clients anyway.
And some clients just don’t care about 4. If they are not tech savy you might skip this question, to make the whole process seem less of an effort.
Hi, questions to ask the customer are exactly what you have written . Your theme DIVI applies perfectly to almost all customer requirements . I hope in the future we can still improve in small details that are missing design . Good job
Arian, I agree that it could be overwhelming for clients if they assumed that being asked question 4 was implying that WP experience is necessary to their website goals. However, I do think it would be important for the website design/development team to know how comfortable a client is with the WP platform (or whatever platform is being used). You’ll need to know how involved with the site the client plans on being once it’s up and running and secondly, you’ll need to know how comfortable they are using the site’s back-end platform. Based on the client’s responses, you could use plugins that would help simplify back-end functionality or offer training services on basic functions such as adding blog posts, changing graphics, etc. Perhaps you could use different questions, like “What’s your plan for future site management and updates?”, “How involved do you want to be with the site’s ongoing maintenance and updates?”, or maybe, “If you plan on making updates to your site, do you feel confident navigating the admin tools and features?”. But no matter how you approach the topic, I think it’s important to find out the client’s plans going forward and their comfort level with executing those plans.
Very well summarised! I would agree that managing expectations from day one is key to creating happy customers so these really help with that.
I often found that clients will have a few examples. But to achieve them they really need to up their budgets.
I do not agree on no. 5 at all. As web developers and designers, we can not set out to make lukewarm compromises from the start, ripping of other peoples mediocre ideas. The two fundamentals should be: What is your business aim? Who are the users?